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Privacy Policy

Effective Date: July 30, 2025

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This Privacy Statement describes how personal information is collected, used, and shared by The Green Ribbon Gala (the "Gala"), a charitable event operated through G2 Impact, a registered 501(c)(3) non-profit organization. This statement applies to information collected through our website, online donation forms, and ticket sales for the Gala.

Our Commitment to Your Privacy Your privacy is of utmost importance to us. We are committed to being transparent about our data practices and protecting the personal information you entrust to us. The proceeds from The Green Ribbon Gala benefit the Community Foundation of the Texas Hill Country Flood Relief Fund.

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1. Information We Collect We collect information that you voluntarily provide to us when you make a donation, purchase tickets, register for the Gala, or communicate with us. This information may include:

  • Contact Information: Name, email address, mailing address, phone number.

  • Payment Information: Credit card details (processed securely by third-party processors), billing address.

  • Transaction Details: Donation amounts, ticket quantities, purchase history.

  • Event-Specific Information: Guest names, dietary restrictions, seating preferences (if applicable).

  • Technical Information: Like most websites, we may automatically collect certain information when you visit our site, such as your IP address, browser type, operating system, referring URLs, and pages viewed. This data helps us improve our website and services.

2. How We Use Your Information We use the information we collect for the following purposes:

  • Processing Transactions: To process your donations and ticket purchases, confirm your transactions, and provide tax receipts.

  • Event Management: To manage your attendance at the Gala, fulfill ticket orders, and facilitate the delivery of auction items and raffle prizes.

  • Communication: To send you confirmations, updates about the Gala, and thank you messages.

  • Future Engagement: To solicit your participation in future Green Ribbon Galas or other related fundraising initiatives.

  • Website Improvement: To understand how our website is used and to improve its functionality and user experience.

  • Legal Compliance: To comply with legal obligations and respond to lawful requests from public authorities.

3. How We Share Your Information We value your privacy and will not sell or share any of your personally identifying information with any outside parties, with the following specific exceptions:

  • Credit Card Processors: We share necessary payment information with secure, reputable third-party credit card processing services to complete your donation or ticket purchase. These processors are contractually obligated to protect your information and comply with industry standards (e.g., PCI DSS).

  • G2 Impact: As the operating 501(c)(3) non-profit organization, G2 Impact will have access to information necessary for processing donations, managing the event, and fulfilling its legal and financial responsibilities related to the Gala.

  • Legal Requirements: We may disclose your information if required to do so by law or in response to a valid subpoena or court order.

4. Data Retention We retain your contact information for as long as necessary to fulfill the purposes for which it was collected, including:

  • To ensure that auction items and prizes are properly delivered to their recipients.

  • To solicit your participation and support for future Green Ribbon Galas.

  • To comply with legal, accounting, and reporting requirements.

5. Data Security We implement reasonable administrative, technical, and physical security measures designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no internet transmission or electronic storage is 100% secure, so we cannot guarantee absolute security.

6. Your Choices and Rights You have certain rights regarding your personal information, which may include:

  • Opt-Out of Solicitations: You may opt-out of receiving future fundraising solicitations for future galas by contacting us directly or by using any "unsubscribe" link provided in our emails.

  • Access and Correction: You may request to access or correct the personal information we hold about you.

To exercise these rights, please contact us using the information provided below.

7. Changes to This Privacy Statement We may update this Privacy Statement from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post any changes on this page and update the "Effective Date" at the top of the statement.

8. Contact Us If you have any questions or concerns about this Privacy Statement or our data practices, please contact us at: info@greenribbongala.org

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